Review instructor teaching hours

The Payout report shows the teaching hours recorded for each instructor during a selected period.

Use it to check instructor hours, review individual lessons, and export the information for payroll or administration.

View instructor hours

1. Go to Reports → Payout.
2. Select the date range you want to review.
3. Use the search field if you want to find a specific instructor.

The report lists instructors and their total Payment (hours) for the selected period.

These are the registered payable hours, not the amount of money paid to an instructor.

View the lessons behind an instructor's hours

1. Find the instructor in the Payout report.
2. Click the number of hours next to their name.
3. Review the individual lessons included in the total.

For each lesson, you can see:

• Instructor: The instructor assigned to the lesson.
• Course date: The lesson date and start time.
• Location: Where the lesson was scheduled.
• Course type: The lesson product.
• Participants: The number of participants and available places.
• Payment (hours): The hours recorded for that lesson.

For example, five lessons with three payable hours each result in a total of 15 hours.

You can use Print to print the detailed overview.

How are instructor hours calculated?

The Payout report includes lessons that have already taken place, not future scheduled lessons.

For a lesson to count, an instructor must be assigned to it.

The payable hours are based on the instructor time configured for the product, unless a planner has manually adjusted them.

Cancelled lessons do not count towards the instructor's hours.

The reported hours are based on the lesson records in Viking and may differ from the actual time an instructor spent teaching.

Correct an instructor's hours

If the recorded hours for a lesson are incorrect, an authorized planner or administrator can adjust them in the day planner.

1. Open the day planner and navigate to the relevant lesson date.
2. Find the instructor assigned to the lesson.
3. Click the pencil icon to edit the instructor's details.
4. Find the Payment field.
5. Change the number of hours, for example from 2 to 3.
6. Save your changes.

The adjusted hours are used in the Payout report.

Instructors cannot change their own payable hours. They can review their hours in their instructor dashboard, but this overview is read-only.

Export instructor hours

1. Go to Reports → Payout.
2. Select the date range you want to export.
3. Click Export.

Use the exported information to review instructor hours and prepare payments outside Viking.

The Payout report records payable hours. It does not confirm that an instructor has actually been paid.

Related articles

• Use the instructor dashboard
• Understanding Reports in Viking