Let's explain

Advanced Planning

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around the globe
Brunotti Kitesurf school logoBlow Kitesurfschool logoDuotone Procenter kitesurf center logoEscape surfschool logoMission to sail sailing school logoEurofun academy surfschool logoKite safe kiteschool logoJibe City windsurf center logoKiteboardschool.nl logoWindhoek kitesurfschool logoWindhoek kitesurfschool logo
Brunotti Kitesurf school logoBlow Kitesurfschool logoDuotone Procenter kitesurf center logoEscape surfschool logoMission to sail sailing school logoEurofun academy surfschool logoKite safe kiteschool logoJibe City windsurf center logoKiteboardschool.nl logoWindhoek kitesurfschool logoWindhoek kitesurfschool logo

Sit back, relax and watch the scheduling happen.

Discover the joy of automation with VIKING. Our advanced system schedules lessons based on the availability of your center and/or instructors, letting you kick back and enjoy the surf.

  • Viking automatically matches your customers to an available instructor
  • For products not using an instructor, Viking plans based on available slots
  • The 'manual' part is made easy with an intuitive drag & drop planning

Intuitive drag and drop

With all the customer information at your fingertips (name, age, weight, level, friends) it’s easy to check if the booking engine put everyone with the right instructor. If needed, make changes accordingly.

  • Work fast and precise with all the information available

  • Real time synchronization of the planning for all Viking users

  • Add new customers/bookings with 1 click

Viking Drag & drop functionallity

Daily overview

List-overview of all lessons for day-to-day management.

  • Inform your customers of lesson approval or cancellation with 2 clicks

  • Quick acces to filters, notes, contact details, student level and more

  • Also made to check-in students who arrive with payment and waiver status

Viking daily overview of the online agenda

Always enough boards in house

Prevent overbookings because of limitations in the amount of boards.*

  • Distribute boards between lessons and rentals

  • See how many boards are available for each timeslot at a glance

  • Timeline view and time slot view

*Inventory tracking cannot be used to track every individual item

Viking Bookings Inventory overview

Easily control start times

A great way for medium & big centers to reduce crowds. Easily let groups of students arrive to your center 15 minutes apart. All your customers are automatically updated with their new time through mails and text. Your center is busy, but doesn't feel busy.

  • Overview in a glance

  • Works with drag & drop

  • Notification when slots are overlapping

Change start times in the online agenda of VIking
Add custom availability per sport. Have different availability for kitesurfing than for surfing.

Lesson availability schedule

The key feature that sets Viking apart is its flexibility in availability schedules. Surfing is tide dependent, advanced group lessons are every Monday and Friday at 09:00 and beginner lessons start daily in the morning and afternoon.

  • Custom availability: Set unique availability parameters for each product
  • Super flexible: We know water sports operations
  • Set your availability for lessons, rentals and camps

Keep the walk in bookings coming

Managing phone and on site reservations becomes significantly easier, because of the clear planning-views that show your schedule and availability in a glance.

  • Add customers from the day planner with 1 click
  • See your availability in a glance
Viking management software
Everything centralized

Google Calendar, piles of emails and out-of-date schedules are a thing of the past.

Better resource allocation

Automated planning helps you optimize resource allocation, ensuring you are effective and efficient.

Increased accuracy

Viking is less prone to human error, leading to greater accuracy and reliability in the planning process.

Improved collaboration

The system dynamically updates lesson availability in real time, allowing customers to instantly reserve spots and ensuring synchronized changes for all users.

  • All information is synced in the cloud, so you don’t have to rely on any single person to keep the planning running.
  • Everyone can see each other's changes immediately, ensuring that the information is always up to date for every user role.
  • Clear tasks are predefined for each user role, allowing everyone to execute tasks faster and more effectively.
Viking management software

Don't forget
the details

Auto fill up lessons

Viking automatically manages slot availability, filling up each spot (or instructor) based on your settings, while you enjoy a hands-off scheduling experience.

Messaging function

Viking's messaging function enables planners to access crucial notes and remarks from instructors or other planners, aiding in the creation of an optimal schedule.

Block last minute

With Viking's blocking setting, you can easily block slots last minute as needed, providing flexibility and control over your scheduling.

Instructors optional

In Viking, instructor accounts are optional. You can set maximum availability per product without relying on instructor availability.

Walk-in bookings

For walk-in bookings, customers have two options: they can either fill out the booking form with a staff member or be added directly by the staff member from the backend.

Adjust duration

Viking allows you to adjust the duration of a lesson, ensuring that instructors are compensated accordingly based on the revised lesson duration.

Tide dependent

With Viking's Tide Planner, you can set the specific time for each product, guaranteeing optimal conditions for accurate scheduling.

Instructor settings

You can customize instructor settings by specifying their teaching locations, the products they are qualified to teach, and priority in the automated picking order.

The beating hart

Viking's automated planning eliminates repetitive tasks like emailing, slot filling, and customer information requests, streamlining your workflow and saving you valuable time.

What our users say
about Viking Bookings

We are impressed!

"Viking saves so much time and effort for us! We’ve only been using the management software a few months and it completely changed the face of our surf school."

Dave Melmoth - Joss bay surf school

Great personal service!!

“With Viking, we offer a highly personal level of service, with minimal effort from our side”

Roel Avenhuis - Kiteboardschool.nl

What a gamechanger

“Viking Bookings creates less stress and less e-mail traffic. Since switching to the software, we receive more bookings while spending less time organising.”

Emieck de Goede - Jibe City

Why didn’t we start sooner?

“Using VIKING Bookings still makes our jobs easier every day. In the beginning we were hesitant to make the switch. The guys from VIKING helped us every step of the way, and we love the platform. A great system that helps you save a lot of time in your kite school!”

Sjors van Leeuwen - Pepsports

Our customers love it!

"We never miss out with communication anymore! And we are not losing that personal contact, because our customers are updated when they feel they need to be updated"

Jeannette Melchior Hansen - North Sea Watersports

Not time consuming at all

"Changing the structure of the day is not time-consuming at all. As a result, we have time to focus on other things during the season because the planning is done by the system."

Lyndsey Young - Escape surf school

Clear communication for all

"Viking Bookings offers a clear overview and a clear communication between us the instructors and the students. We can’t imagine anymore what our school would look like without Viking Bookings."

Rob Verdaas - Natural High

Best possible service for guests

"It is easy for guests to make bookings on the website without complications. We’ve had only positive reactions."

Matthijs Kalsbeek - Hartbeach

My customers love it

"My customers say that booking online like this is an advantage for them also. Because they just open their phone and see our availability. And for me it’s perfect for short-term bookings where I cannot be reached anymore, people are still able to book."

Simon Hiemer - Avid Kiteboarding

Solved many challenges

"Great system and great service. Solved many of our business and operation challenges, it continues to improve regularly too. Highly recommend"

Chris Burke- Poseidon Watersports

Learn more:

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Frequently asked questions

Can I still take bookings over the phone or on location?

How do I get my instructors to work with Viking?

What if instructors don’t know when they can teach?

What if I want to use Viking without instructors?

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