At the end of the month, you need to know how many hours each instructor has taught. Rebuilding that overview from schedules, messages and separate spreadsheets creates extra work when the lesson information is already in Viking.
Viking Bookings uses your lesson planning and the instruction time configured for each product to calculate instructor hours. Your team can check the records, correct exceptions and export the details as a basis for payment.
A busy month can include private kite lessons, group surf lessons and wingfoil sessions, taught by different instructors. When it is time to prepare their payments, you need to know who taught what and how much instruction time to count.
Keeping a separate hours sheet means recording information that already exists in your lesson planning. It also creates another place to update when lessons change.
Viking connects those two jobs. A past lesson with an assigned instructor contributes to that instructor’s hours, using the instruction time configured for the product.
You maintain the lesson planning throughout the month. That same information gives you a starting point for instructor payments.
Viking takes the instruction time from the product settings by default. You do not need to enter the standard teaching time again for every individual lesson.
This keeps recurring work consistent. Each product supplies its configured instruction time unless that time is manually changed for a particular lesson.
The instructor hours overview shows the hours per instructor and a combined total for your team. You can review the records before using them for payment preparation.
A full schedule for next week does not mean those hours have already been worked. Viking’s instructor hours overview includes past lessons, so future bookings do not inflate the total.
Cancelled lessons are excluded too. If a lesson is cancelled and returned to the customer for rescheduling, its instruction time is automatically removed from the instructor hours.
That matters for weather-dependent activities. A lesson that was planned but did not take place should not remain in the hours overview simply because it once appeared in the schedule.
The standard instruction time is a useful default, but a day on the water does not always follow the original plan. A lesson might finish early, for example, leaving less teaching time than the product normally specifies.
Your team can correct the recorded hours to reflect that change. Planners and school managers can review and adjust instructor hours, so exceptions can be handled by the people involved in the operation.
The product settings handle the standard calculation. Your team handles the exceptions.
A total number of hours is not always enough to prepare a payment. Some schools pay an instructor a different rate depending on the product taught.
Viking’s instructor hours export includes the product, so you can distinguish between those activities when processing the hours. A sailing school might pay different rates for private lessons and group courses. A windsurf center or SUP school can use the same product detail when applying its own payment agreements.
You can export the hours to CSV for further processing in a spreadsheet or your administration workflow. Viking provides the hours and product information; your school applies the relevant rates and arranges payment.
Customer payments are one side of running your school. Keeping track of the work your instructors have done is another.
Viking supports both by keeping operational information available for administration. Your lesson planning provides the basis for instructor hours, while your team can review exceptions and export the records for the next step.
Together with transaction reporting and bookkeeping workflows, this helps you use the information already recorded in Viking instead of repeatedly building separate lists.
Before preparing your next round of instructor payments, check the instruction time configured for your products, review the hours and correct any exceptions. Then export the records and use them as the basis for payment.
